Agrium Jobs - Administrative and Clerical

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Administrative Assistant - Fleet Department Job

DATE POSTED: Mar 17,2017

LOCATION: Loveland, CO

CATEGORY : Administrative


JOB ID: 2017-5473

FULL JOB TITLE: Fleet Administrative Assistant

Fleet Administrative Assistant

If you live safety always and everywhere and have a strong desire to build a better tomorrow then look to the company who helps feed the world.

Cultivating Excellence is Crop Production Services culture of ownership and joint accountability. At its heart, Cultivating Excellence is aboutachieving superior results with integrity together, connecting and collaborating across the entire organization.

While we have great people, it is not just about that; it’s the ability to own your own engagement, the opportunity to be innovative. It’s the opportunity to grow and develop your career in ways you never imagined while teaming up with people with a passion to make a difference in the world.

Who You Will Work With

You will work daily beside teams of people who will care about your safety on the job and at home. Together, you will have a Commitment to Zero and follow our 3 Safety Principles: Do It safely or not at all, There is always time to do it safely, and Care for each other’s health, safety and security.

Your team will bring out the best in you by enabling you to achieve goals and reach your full potential. You will own your own work and find innovative ways to deliver on our vision of feeding the world responsibly while working along beside 15,000 people around the globe who care about you.

General Expectations of the Fleet Admin Asst:

  • Assist the fleet manager in daily office management
  • Act as a liaison between the field and management
  • Cross train with coworkers on all duties as assigned
  • Provide superior customer service to the field.
  • Implement all CPS policies/ procedures, in a timely accurate manner
  • Other duties as assigned

Key Tasks:


The Ideal Candidate

Outside of the skills and necessary qualifications, our ideal candidate must be committed to achieving superior results with integrity and sustaining our safe and positive work environment while having the ability to embrace working side by side others in a diverse culture.


Authorize Financial Expense (AFEs)

  • Process approved AFE received from the field
  • Review Request from field and obtain missing information
  • Assist the Field with any AFE issues

Ordering Vehicles/Equipment

For Pickups and passenger vehicles

  • Review order with locations
  • Process Order with Lease Company via Fleetwave

For All Other Equipment

  • Receive invoice for equipment
  • Review/ process invoice and collect all require information
  • Process order to lease company, or purchase via Accounts payable

Capital Transfers and Divestments

  • Process disposal form in Fleetwave and Client Sale Notices (CSNs)
  • Send notification to lease company and or Fixed Assets
  • Prepare title and bill of sale for sold Owned Assets

Sold Unit Notices (SUNs)

  • Receive and review SUNs against Fleetwave

Vehicle Acknowledgements & New Unit Notices (NUNs)

  • Receive reports and review against the order placed
  • Ensure equipment orders are complete and correct

Title and Registration Issues

  • Acquire paperwork for titling and registration
  • Manage title and registrations issues between field Lease Companies and S.T.A.R.S. (IRP regulations) to ensure compliance


  • Minimum of 2-years Previous Administrative support in an office environment required
  • Pervious experience with vehicles, capital assets, inventory or related strongly desired.
  • High School Diploma or equivalent required. 2-year degree or more desired
  • Experience with MS Office and Excel required
  • Pervious experience with Vehicle purchase and sales process very helpful
  • Strong customer service background and mindset
  • Strong phone skills

Why Crop Production Services?

Winning together; Our Cultivating Excellence culture coupled with great people and delivering superior results with integrity is what sets Agrium apart from other career opportunities. We’re dedicated to winning together and that is what consistently makes Agrium an award winning company, listed as one of the best places to work both in Canada and the U.S.

Crop Production Services (an Agrium company) is an organizational culture that promotes sustainability and innovation, with a vision to help ‘feed the world’ in ways that protect the environment, support economic vitality, and enhance communities.

Crop Production Services is committed to creating a diverse workplace and is proud to be an equal opportunity employer. We welcome applications from all qualified women and men, including members of visible minorities, persons with disabilities, and veterans.

Those interested in this challenging opportunity please apply in confidence directly While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

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